>Every writer, however good he writes, however high his skills of writing will be, yet he knows that he will get the peace of mind only when he proofreads the content he has written before submitting.
Proofreading the content can save lot many embarrassing moments for the writers. It can avoid the mistakes which might become costly and can easily lower the quality of content. But mistakes happen, even when there are tools for checking accuracy, spelling and grammar used in the language. Most of the mistakes happen due to work pressure, tiredness and the fast-approaching deadlines.
But now proofreading is not a matter of concern because we are going to discuss more about how to proofread effectively and also about how to proofread faster. It will certainly help in saving the time and keeping the quality of content higher.
The writers have to follow the given tips, which can surely help in producing better quality work by saving time.
1. Finding more about personal limitations:
The writer can either misspell the word regularly due to some mental hindrance or due to the typographical mistake. In each of these cases, a writer should overcome the mental barrier by remembering correct words and also try improving the typing skills with practice. It helps the writer in concentrating more on the content and not on the letters and words.
2. Re-read the content after some time:
Once the writer completes the piece of writing, it is advised not to go back and read the content immediately but revisit the content after some gap. It helps when the writer looks at the content with fresh mind and catches the errors faster.
3. Let the other person read the content:
The tools such as spell-check and grammar check can help the writer to save a lot of time in correcting the mistakes. But yet these tools cannot guarantee the work. The confusion can occur when the words such as homophones are used in the content. Their instead of there or hear instead of here. The best way is to have other person reading the content and making sure that the content is error-free.
4. Reading the content louder:
Writers, who want to make sure that the content is free of mistakes, can even try reading the write-up loudly. It helps in understanding the words along with references clearly. The tools such as text to speech can be used to enhance the writing efficiency.
5. Learn the rules of perfection:
Writers should always keep improving their knowledge. To learn more about idioms & phrases, style of punctuation, latest words in use etc. Initially, it takes more time to learn, but later it becomes routine and counted as one of the strengths of the writer. It not only improves the speed of work but also the quality of work.
6. Write one sentence at a time:
Writing is an art. Writers cannot indulge in writing too many things at a time. Writer should find peace and write one sentence at a time by evaluating every word. The structure of the sentence, punctuation used and the meaning of word should be combined with clarity of thoughts.
7. Use the best proofreading method:
There are different ways of proofreading the content and Writer can make use of different options to find which method of proofreading suits him the best. Writer can practice one or other method of proofreading every time, by changing the ways of proofreading till he finds the most appropriate way which makes him feel comfortable. Thus, writer can follow a routine and make a proper system for work.
8. Marking the punctuation Reduces Errors:
After completing the writing work, writer can take the print out of the document. To make the correction effectual, the set of punctuation used in the document can be marked. The punctuation displayed in the sentences can help in tracing minor or major mistakes. Punctuation can help in finding the weak sentence structures, unwanted or repeated words, needless use of commas and semi-colons. The document can be traced for punctuation directly on the computer using word processor.
9. Reading of Text Backwards:
The content can be filled with many characters such as symbols, spaces, single letters and words. In order to check the content for accuracy, the normal ways of thinking can be reversed by reading the text in the backwards. It helps in overriding the usual flow of thoughts and focus only on the letters, symbols, and numbers. This method works well in finding the hidden mistakes which are rare but mostly happen with unusual or longer words having special characters.
10. Spend Time with Content:
Writer should never feel tired of reading the content once it is written. The content should get more attention and maximum time for proofreading. Read the content two or three times to make sure that it is free of errors. For any major correction or for major changes in the content, re-read the content again for the changes made.
11. Format Content as per specification:
The content can be formatted as per the given specifications in terms of paper size, specified margins, commonly used fonts within proper size and style. Titles and heading should be in bold and the proper spacing between the lines makes the documents easily readable. The use of bullets or of tabular columns makes the content more meaningful. The well-formatted content impresses the reader so much that the reader can overlook any minor mistake which remains uncorrected.
12. Never Neglect the Uncommon Words:
Writers have to write on latest topics or unfamiliar subjects. Most the information relating to the topics is available on the internet and is required to be re-written in the language which should be simple and easy to understand.
Writers come across lot many new words every day, depending on the topics chosen. But it is important that no word should be used without knowing the proper spelling or meaning of it. Writer should find the word in dictionary and confirm it before using it in the content. One small mistake can become costliest due to such negligence.
Most of the writers have to spend lots of time proofreading the content which they have written. The mistakes can be of any form. It can be silly or serious one but it needed to be corrected beforehand the content gets published. Few of proofreading methods discussed above will guide the writer to choose the best method while writing the content and it surely saves time & increases the efficiency.